DFI - Records Retention Schedules

12. Department of Library, RECORDS MANAGEMENT DIVISION A rchwe and Publro Records 1919 West Jefferson Street Phoenix, Arizona 85009 Ste-??(Name): Keyin McCullou IiilE Accounting/Financial Records Applications/Organizations Audits/Accounting Reports Branch Offices Call/Quarterly Reports Cancelled/Denied Applications Changes in Control Closed/Merged Enterprises Closed/Merged Institutions Complaints/FRWIULA Fiies Examination Wozkpapers" Enterprises* Institutions" *Note: Wonrpapers initially have the retentior destroyed 90 days after a subsequent examination, if this examinations, and destroy older workpapers. Fi's Financial Reports/Statements Generai Department Fiies Generat Licensing Files/Miscellaneous Hearings Holding Companies Subsidiary/Service Corporations Tape Backups Receiverships Division, password: Receivership Files (receiverships also stored with FIS codes 160923. 170923 81 710923) Division Maria er .. After fiscal year prepared. Reference ARS 39-101 After calendar year submitted. Reference ARS 39?101 After calendar year submitted. After cancelled/dented. Reference ARS 89?101 After eifective date. After effective date. After calendar year ciosed. Signet E?a After calendar year prepared. After caiendar year prepared. aeration of the examiners, they may be pt may retain workpapers for the 3 most recent After caiendar year closed. After calendar year ciosed. After calendar year received. After catendar year prepared. After calendar year closed. After calendar year ciosed. Reierence ARS 39-101 Reference ARS 39?101 Stored in HMO vault for security and rotated weekly. 000990 Perm - Farm 3 - 3 Perm - Perm 1 - 1 320905 1 2 3 Perm - Perm 636948 1 0 7 t4 - 14 009500 2 3 5 008986 at 3 7 3 - 3 periods ti ed abwe. Atthe occurs first. [he De 008929 800625 1 2 3 2 - 2 000091 1 6 Perm Perm Perm - Perm AUJ-DOO 182819 - 5 5 Contact: Sarah Santoyo After transfer to RMC. Destroy when direc- ted by Banking Dept. (Court order received and legal requirements met) Phone: (602) 542~3741 - FAX (602) 542-3890 a? e- - rate Agency assword: A??'hcy Name - Dir-swag? neaewv? Ween: Otfice Phone: (Note: Some records stored under AUJ-DOD) 255-4421, ext 122 Address: City: State ZIP 2910 North 44th Street, Suite 310 Phoenix AZ 85018 )Io ry, Archives ecords partment of Lib RECORDS MANAGEMENT 1939 West Jefferson Street Phoenix. Arlzona 85008 1 I 542-3741 . PAGE 1 ?7 STATE SUBDIVISION AGENCY NAME WW or? Hfle?i I ADM) m" ORG. OFFICE meme Administration 255?4421 X156 ADDRESS cm 3225 N. Central #800 Phoenix SUBMITED av Lori Smith Accounting - Financiai TITLE Fiscai Semce Spec. 000990 .H After fiscal year prepared. State of Arizona STATE Item General Records ADDRESS 3225 N. Central Richard Traveler Reports Department of Library, Archives Public SI RECORDS MANAGEMENT DIVISION 1919 West Jefferson Street Phoenix, Arizona 85099 542-3741 Ste. 815 540054 Accounting Reports 009254 Reports/Quarterly Reports (366954 Statements 000962 Department Files 800625 ly Reports Reporls Annual Reports $0190 050054 000054 1 66954 9603 PAGE 1 OF 1 tin.? PHONE 255?4421 32 calendar year submitted. er calendar year submitted. After calendar year submitted. After calendar year received. After caiendar year originated. calendar year submitted. er calendar year report submitted. calendar-year submitted. ARIZONASMTE PUBLICRECORDS 2.3.133: 13111151051 :01: THE ARIZONA SECRETARY 0551,5115: Wm mm .5 "medl- Arizona Board of Appraisal Schedule Number: .Authoii?ry? Archival "Value; Disposition: Fomiat: Copies: 999414?17 Pursuant 10 ARS 153512, the ret'euti'cin periods listed herein are the=1niriimum 012101111th 11111:: records may be kept. Kecpmg for a time period shorter than their approved. retention perio'd 15 illegal. Only the. Arizona State Library, Archives and Public Records. has the authority .10 extend. or decrease records retention per-1055 if" It is beiievezi that special circumstances warrant that records should be kept longer or shorter time's than the time period listed in this schedule, contact the Records Management Center to request a change 1?0 the retention period. Records: required 'sifot ongoing or foreseeable of?cial. proceedings such :15 audits, :lawstiits or investigations, must be retained until released ?'orn ?such of?cial cowiithsr'andin'g the instructions o'f. this schedule. Records desrgnated as Panhanent on the; retention ml?ist- not be destroyed: (ARS ?39~1013 i f1t i5 believed that special circumstances warrant other 1912 must be retained permanently Thi5 retention schedule does not: authorize the 1rar15fer -'of records to any repository other than th? Arizona State Archives ?4l Hi 09). .. This .schetlulc =15 used 111 conjunction with the .ReporUCcr??cate ofRecords Destruction. All records" disposed under this schedule mu'st be reported on the Report/certificate of Records Destruction uriiess transferred .10 the Arizona State Archive's? =1 all fedords formonciiaracteristics. Records, electronic, pziper, micmf 1m, .0th- not. 155101! 11111155515550 oront-the approved'General Retention Schedule, are not atrthoriz?d-tobe destroyed- 1100510 be reported on the of Records Destruction when they are disposed. This schedule supersedes 1511110118,:2608? Ameecomccde' Date: Approval Authorized by: Date: 1 -- -- {Jamal/1t . ill/W LDc'bra Rudd, Records Of?cer, Arizona Board of Appraisal Joan Glasg- State- Librarian and: 1Dii'cct'or, Library Archives Public: Recbro's chte rich rm iew an approval by: Dat? Archwallfex raw and appfoval by: Date- 2; Inn/J .444 I 55; 1 Li 39?4in 57 $2015 Karen C. Cir'a ,ReoordslAh?int, Archives Records Managemcm Melahic Sturgeon, State Director, History, Archives ?80 Records Management RECORDS MANAGEMENT CENTER - Phoenix, Arizona 85009 - Phone: (602) 926- 3815 - FAX: (602)236-2838 - E-Mail: Records Reten'tibn edu'leaflor Arizona Beard :of Appraisal Records may include app?icatignS, gagistra?ons, cart-i?catioias and Item #1 RecordsSer-ies Retention (Yrsg) Rama 11:3 1-. I Inca?mj?iet?QWifh??rawnor 5 Afte1?scalyear-closedyor- Denied Application Regards Wi?ihdrawn .?Report?is :in?jude applic??dns and supporting:documantg?qn. Cemplain?inves?ga?on? Records a. Dismissed or 110m 3? Af??er dismissed or closed disciplinary b. Disciplinary 10 After actiOnfa?ken 3. Licensing?Records 5 After ?scaljyeamf "r1011? renewal Joan Elam, Director . Arizoha State Li brary, rchives and 7?Public Records Page 1 of I