U.S. Department of Justice

U.S. Department of Justice Memorandum Federal Bureau of Prisons MCC .Vnv York NM MEMORANDUM FOR MCC New York ISO Park Row New York NY 10007 September 6, 2018 FROM: cting Facility Manager MCC New York SUBJECT: Request to Exceed Work Order Finding Limitation MWR 08158 - Replace Camera Recorders MCC New York As described in the Facilities Operations Manual PS4200.12, Chapter 2, Page 4, I am requesting your approval to exceed the $10,000.00 work request funding limitation for Minor Work Request (MWR) #8158. This MWR is required to replace (2) DVRs for the NICE camera system, the encoders and decoders as well as rack mounts and power supply, the server, purchase a recorder redundancy license for 350 channels, install 272 cameras and upgrade software for said systems. The vendor will also provide 4 hours of on-site training for operators and administrators. I certify that materials have not been ordered and construction work has not been performed on. MWR #8158. MWR Estimated Cost: $800,030 Funding Decision Unit: El Estimated Staff Man Hours: 800 Estimated Start Date: December 1, 2018 Estimated Completion Date: February 9, 2019 I have included MWR #8158, Schedule of Cost Input (SCI) and Independent Government Estimate (IGE) for your reference. If you have any questions or concerns regarding this matter, please contact me directly. EFTA00141789 U.S. Department of Justice Memorandum Federal Bureau of Prisons MCC Nix• ISvA MCC New York ISO Park Row New York NY IC1007 September 6, 2018 MEMORANDUM FOR S REGIONAL DIRECTOR NORTHEAST REG:ON FROM: SUBJECT: MCC New York Request to Exceed Work Request Funding Limitation MWR #8158 - Replace Camera System MCC New York It has come to my attention that the work request referenced above will require MCC New York to exceed the $10,000.00 work request funding limitation. Therefore, I am submitting this request for approval to exceed the funding limit policy. This request is submitted in accordance with the guidelines set forth in Facilities Operations Manual, PS4200.12, Chapter 2, Page 4. The statement of work for this project is as follows: This MWR is required to replace (2) DVRs for the NICE camera system, the encoders and decoders as well as rack mounts and power supply, the server, purchase a recorder redundancy license for 350 channels, install 272 cameras and upgrade software for said systems. The vendor will also provide 4 hours of on-site training for operators and administrators. I certify that materials have not been ordered and construction work has not been performed on the minor work request referenced above. Work Order Estimated Cost: $800,000 Funding by Decision Unit: El Estimated Staff Man-Hours: 800 Estimated Start Date: December 1, 2018 Estimated Completion Date: February 9, 2019 EFTA00141790 All supporting documentation is attached for your reference. If you have any further questions or concerns regarding this matter, please contact me. Attachkents: SCI, IGE EFTA00141791 M2.5 - Schedule of Cost Input (SCI) Date 8/24/2018 Request Initial Institution MCC NEW YORK Category General Repairs Project Title Replace Camera System FY18 FY19 FY20 Object Gass POS WY $ x 1000 POS WY $ x 1000 POS WY $ x 1000 11.1 Full-Time Permanent 11.5 Other Personal Compensation 12.1 Personal Benefits: Civilian 21.0 Travel and Transportation of Persons 22.0 Transportation of Things 23.2 Rental Payments to Others 23.3 Communication, Utilities and Miscellaneous Charges 24.0 Printing and Reproduction 25.0 Other Contract Services 19 767.4 26.0 Supplies and Materials 32.6 31.0 Minor Equipment 32.0 Land Structures Total 800.0 0.0 0.0 Total 800.0 Total in Dollars $800,000.00 Currently, MCC New York has two ninety six (96) channel DVR's which have failed repeatedly, leaving critical areas of the institution without video coverage. There are no OEM replacement parts Current available for purchase to repair the recorders. The current recorders use obsolete technology which Conditions cannot be upgraded without upgrading equipment. They are unsupportable, unreliable, and have exceeded their life expectancy. Cameras and recorders are an essential component which supports a safe and secure environment for both inmates and staff. We propose to hire a contractor to replace two existing ninety six (96) channel DVR's with a new three hundred fifty (350) channel NVR systems configured at 40F, 15FPS to RAID 6 array for 14 days, provide a redundant recorder in a Plus (1) one configuration, replace the existing AMS server and Decoder, install two hundred seventy two (272) cameras, and provide four (4) hours total of on- site training for operators and administrators on the latest software package. Proposal a. MCC New York, 150 Park Row, NY, NY b. N/A c. N/A d. N/A e. N/A f. Quote g. Contractor, In-House h. Contractor: Communications ($767,421.25), In-House: Electrical (5325,78.75) i. N/A j. This project will comply with all FBOP Technical Design Guidelines, seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, and Federal, State, and Local codes and regulations as applicable to this project.j. Compliance has been addressed as applicable to this project, inclusive of FBOP Technical Design Guidelines, seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, and Federal, State, and Local codes and regulations. k. N/A FBOP TedmIcal Design Guidelines, seismic zone requirements, environmental compliance, life Safety, NFPA, ADA-ABA, and Federal, State, and Local codes and regulations have been reviewed or II Alit services are required must all be addressed In the proposal section of this Justification. Page 1 EFTA00141792 Independent Government Estimate (IGE Institution: MCC New York Project Title: Replace Camera System Category Object Class Man-Hours 25 (Contract) 26 (In-House) 1 General Requirements 2 Sitework 3 Concrete 4 Masonry 5 Metals a. Structural b. Miscellaneous 6 Wood & Plastic 7 Thermal & Moisture Protection a. Insulation 8 Doors & Windows 9 finishes a. Paint b. Flooring c. Ceiling d. Other 10 Specialties 11 Equipment (See Attachment) 12 Furnishings 13 Special Construction 14 Conveying Systems 15 Mechanical a. Plumbing b. HVAC 16 Electrical a. Primary b. Secondary 532,578.75 400.00 C. Lighting d. Communications 5767,421.25 400.00 TOTALS: 5767,421.25 532.578.75 800.00 .— — Grand Total EFTA00141793 FBOP WC) Tech Facility Minor Work Request NYM 8158 CM2 TO: FACILITY MANAGER FROM: Facilities (Entered by:) (DepartmeM) (Phone) Slte: MYM Building: GEN Location: INST1TUT1O - THROUGHOUT THE You are requested to perform the following work: One ninety sts (96) channel RAID-con%ured DVR has failed repeatedly, leaving critical areas of the institution without recording capahlity. THAL:: Ifieumiturf (Dopartmont Head Slonsturo) Work Location: App2cablo, ensure al safely procautona am toliewed, to include, but not Eniltod to 1LOCKOUT/TAGOUT AND CONFINED SPACE ENTRY' Date Active: 4/2472018 TIMIS No.: 8158 You are authorized to perform the above work: To Foreman: CM2• Comm Teich/H. I= Skill: Communication IF WORK ORDER WAS CREATED FROST A PM, ENTER PM WORK ORDER P: list below aJ monolith used: Description Status: CMPLT Priority No: 1 Facility Manager: en Signature for greater than S10,000 %MEM gOkl Unit Prick TA !lei Grand Total: If Ape:table, ensure that the equipment nee a MWI label affbcod In deaf view and tosato. MWI P. K Asbestos Abatement Is required or has boon completed. K FTTARA process Is required. Foreman's Total Hours: 3.00 Crate Completed: 4/24/2018 Upon complcalon of work, complete town end return to the Facility Manager. Staff Signature Completion Comments: OEM, parts no longer produced by man sogato ocntuded manufacture. AC available bald dnvo are second hand or roman. 1 EFTA00141794 MEMORANDUM FOR FROM: SUBJECT: U.S. Department of .Iustice Mend Bureau of Prisons Ilitthmtgew. 2`IKLI September 14, 2018 FACILITIES ADMINISTRATOR NORTHEAST REGION Facilities/ Operations Request 4o Purchase Electronic Equipment CCTV Metropolitan Correctional Center (MCC) New York This is in response to your request for a technical review of the equipment listed below for MCC New York. As required by Facilities Operations Manual, your request to purchase Electronic Equipment that exceeds $25,000 has been reviewed and approved. For reference purposes, this document is assigned as EEA 2018-0913-b. 350) Enterprise software upgrade for video channels from pre-Net 2 .0 to Net 3.1, NV-ENT-CHVUPG-PNET2 NET31 POS 1) Enterprise software package major version upgrade for site, users and channels from NET 3.0 to Net3 .1, NV-ENT-MJVUPG -NET2X NET 3.1 4) VisionHub Smart Video Recorder 9820, 2U with internal RAID6 + Raidl BOTB net storage, NV-SVR9820-RIN 6-RIN1-BOTB 11) NiceVision Encorder/Decorder rack mont kit, supporting 4 NVE/NVD 1002 (for non-XT models) , 6 NVE/NVD 1002 Power Supply (for non-XT models) , 5 NVE1008 and NVE2016 or 5 AED1016 Power Supply , NV-ED-RMKIT 22) NiceVision H.264 Encoder supporting 16 cameras at 30/25fps in 4CIF resolution includes dual PS, NV-NVE-2016 22) NiceVision Decoder 5204 supporting up to 4 video outputs (10), NV-NVD-5204 1) AMS Sever, SGT-AMS EFTA00141795 17) Outdoor PTZ/1080P/X32/IP, Q6055-E 75) Corner/VANCAM/1.3MM, Q8414LVS 180) Indoor/Outdoor mini dome, 1080P, Q3515-LVE Please note that additional approval is required through the Information, Policy, and Public Affairs (IPPA) Division before purchase. If you have any questions please call me, or have your staff contact Telecommunication Specialist, at EFTA00141796 U.S. Department of Justice Federal Bureau of Prisons lEitaluturon. DC' 20534 September 20. 2018 MEMORANDUM FO REGIONAL DIRECTOR NORTHEAST REGION FROM: SUBJECT: assistant Director for Administration Request to Exceed Work Request Funding Limit Replace Camera System Metropolitian Correctional Center (MCC) New York This is an approval of your September 11, 2018, request to exceed the spending limit of 550,000 on Work Request #8158, Replace Camera System, at MCC New York. This work request is to replace the current degraded camera system. The total cost of this work request is not to exceed $800,000. Please note that additional approval is required through the Information, Policy, and Public Affairs (IPPA) Division. If you have any questions, please call me or have your staff contact Chief, Facilities Management Branch, at cc: Facilities Administrator EFTA00141797 U.S. Department of Justice Federal Bureau of Prisons Memorandum MCC New York MOD 0321-19 MOD 0002 MEMORANDUM FOR CONTRACTING Reply TO ATTN OF acuity Manager SUBJECT: Modification Request Vendor: Anixter Fund Control Number: TP120240 RP Number: 1128-18 Total Amount of Current Purchase Order: $34,089.28 Requesting Amount (+/-): -$9,171.00 New Amount of Purchase Order: $24,918.28 September 11, 2019 Reason for Mod: Please remove line item 6 from modification 1 (S13,350.00) and add line item LP from the attached quote ($4,179.00) to the purchase order. The cost per unit of several items within the quote have changed resulting in a significant difference in the purchase amounts. Please see attached quote. Please modify line item(s): Enter Enter Item No.: or Supply: 6 Supply 1312 Supply Enter Enter Service Current Enter Unit Change in Qty: Price: Qty (+1-): 7500 $1.7800 -7500 0 -10:5600S0.5572 7500 New Dollar New Qty: Subtotal: 0 -513,350.0000 7500 54,179.0000 0 $0.0000 0 $0.0000 EFTA00141798 158NYM18FTP120240/P00002 Page 1 of 6 AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE GS-07F-6060R AMENDMENT/MODIFICATION NUMBER P00002 6 ISSuE0 Br ) LI FECTIvt DATE 10212019 4. REGunirnOmauRCHASE REOMUTION NUMZE It 1128-18 5 PROJECT NUMBER (0 aspIrstaa CODE 15BNYM Federal Bureau of Prisons (O) 718-420-4200 MDC Brooklyn BRO/ P.O. Box 329001 AccountingNYM--(0bop.gov Brooklyn, NY 11232 L NAME AND ADDRESS OF CONTRACTOR (Manbat area. county stars end ZP Cods) ANDCER INC. Dans Banda At ANDCIER 2301 PATRIOT BLVD GLENVIEW, IL 60026.8020 DUNS: 047583851 T. ADMocSTERED By al other man mem cu CODE BNEF Federal Bureau of Prisons NE Finance Center- FCI Fort Dix NE FINANCE CENTER BLDG 5756 HARTFORD ROAD Ioint Base MAL N, 0864) IA AIMADNENT OF SOOCITATON NumBER OC) a. DATED (SEE i TEN ID Enna 1671617RS 10A ta0OiRCATION OF CONTRACT/ORDER NUMBER 15BNYM 18F7P 120240 We. DATED (SEE tins is) X I nen trt rrawl)47iRifti I 09/24/2018 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOUCITATIONS O The above numbered soititalion is amended as set forth in Item 14. The hour and date specified for receipt of Offers s Warded. El is not aderzied. Offers must ackruswledge receipt of this amendment prior to the hour and dies specified 41 the scacitabon or as amended, by one al the Sowing meet (a) By comsat:tang hems 8 and IS. end return:we copies of dw amendment: (b) By ecknowledging receipt of MIS amendment on adi copy C4 the offer submtted: or (c) By separate letter sr electronk communkadon welch ae...uaes a reference to the soeceavon and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOLRI AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such thanee may be made by letter or electonk conumunIcatort provided each letter or etectront communication makes reference to the scacltation and this amendment end is received prior to the opening hour and dale SpC01100. 12. ACCOUNTING MD APPROPRIATION DATA al raaAraca SA-2018-02-FP021452PI -2699-20 18 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14. CHEO( ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (gratify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NUMBER IN ITEM 10.4. B. THE ABOVE NUMBERED CONTRACTORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (spat as (Mangos In paying aka. sisPropne Hon dots. elc.) SET FORTH IN ITEM 14. PURSUANT TO THE Amortrry OF FAR 43.10304 C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: X D. OTHER (Stiffly type of morMkeeon an authority) SEE BLOCK 14. E. MORTAR: Cans 0 •,,o,. 0 • mono] h sign mis docionent end Warn opplas to the alai? taco. 14. OESCRUMON OF AMENOMENT/MOOIRCATION fOrosNred Dy L/CP aedlon reactres, inctstop imirJteesnrcontrect SAW, "Malt wage Matta, MODIFICATION TO DECREASE FUNDS. ORIGINAL PO s 34,089.28 DECREASE BY: 1-9,171.00 NEW AMOUNT: 524,918.28 NO OTHER CHANGES NEEDED AT THIS TIME. Etas( a sutendad wen all lama aId conIdarre nee doorsanl NIetencad In ban OA or 10A. as harelotors charge:I rests sncliangad and n 6a lace rd ebot ISA. NAME AND TITLE OF SIGNER (Fyn wpm) 1611. NAME AND TITLE OF CONTRACTING OFFICER Moo or print) 158. COMRACTOROF NOR (Skinaturo of person authaitred so sign) 1SC. DATE SIGNED PsviNaa S unseal* EFTA00141799 15BNYM18FTP1202401P00002 Page 2 of 6 Table of Contents HMS 1 2 3 4 Dasrinti2n Page Number Solicitation/Contract Form I Commodity or Services Schedule. 3 Contract Clauses 5 52.232-18 Availability Of Funds (Apr 1984) 5 List of Attachments 6 EFTA00141800 15BNYM18FTP120240/P00002 Page 3 of 6 Section 2 - Commodity or Services Schedule MCC New York FIBER Quote# O002R0BV GSA: GS-07F-606OR SCHEDULE OF SUPPLIES/SERVICES CONTINUATION SHEET ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 MFR PART,/ CCH-OIU PrOVX)US: EA Previous Previous: $3.250.65 PART• 180626 Closet Connector Housing (CCH). Black Empty. One Rack Unit High (1 RMU). Holds Two CCH Connector Panels 15.030000 Change: 0.000000 Current: 15.000000 5218.7100 Change: 50.0000 Current $216.7100 Chart): $0.00 Current $3,250.85 0002 MFR PART • VFL950 Previous: EA Previous: Previous: $959.96 Visual Fault Locator, 2.5 mm adapter 2.000000 Change: 0.000000 Current 2.000000 $479.9800 Change: $0.0000 Current: Change: $0.00 Current 3959.96 $479.9800 0003 FCC-WIPES Prat/kiwi: EA Prevkus: Previous: $28.44 348034 Fiber Optic Cleaning Wipes,90 Wipes per Canister tint free 2.000000 Change: 0.000000 Current: 2.000000 $142200 Change: $0.0000 Current: Change: $0.00 Current: $28.44 $14 2200 0004 MFR PART • 241201081000 Previous: BX Previous. Previous: $4,912.40 PART • CM 0042180N-7RB-02 Mull-Conductor. Enhanced Category 6 Nonbonded- Pair Cables 4-pek U/UTP OAR Reel-In-Box Black 20.000000 Change: 0.000000 Current: 5245.6200 Change: $90000 Current: Change: $0.00 Current: $4,912.40 20.000000 5245.6200 0005 AX103253 Previous: FA Previous: Previous: $3,780.40 PART,/ 371650 CAT6• KeyConnect Patch Panel,24-port 1U, Black 20.9=000 Change. 0.000000 Current: $1899200 Change: $0.0000 Current: Change: $0.00 Current $3,780.40 20.000000 $1890200 EFTA00141801 168NYMMTP120240/P00002 Page 4 of 6 0006 0007 0008 0009 0010 0011 0012 373-COR8.3-TBRA-12 CORNING-C 012E8F-31131-Al 12-F 8.3/125 SMTB IN/OUT RISER1.011.010.75 DB/KM ARMORED FREEDM ONE 20201W 387791 Cable Connector,I-Plece.Cal 6. RJ45,0 28" Cable Outer Diameter 100 per jar 100064C 408271 EZ-RJ PRO HD Crimp TooL(Cal5 a Cat6). Clamshell MM02-BNTEC6-02 BELDEN/ENT C601100002 CBL ASSY MOD 24-4PR SOLID CATS* IP5 BONDED T568A/B CMR 2FT BLACK R51215-20 246718 1U Rack Mount Power Strip,120)./.20A.820P 12 Outlets (6 Front- Facing, 6-Rear-Facing) 15 ft Cord 207404 CORNING-C CCH-CP12-19T 12 PORT PANEL ST SM LOADED USE WITH CCH ENCLOSURE FI-500 810589 Fiber Optic Inspection System Includes a handheld color display auto-focus inspection scope and 4 lips for LC and SC style bulkheads and 1.25 and 2.50mm patch cords. Previous: 7.500.000000 Change: -7.500.000000 went: 0.000000 Previous: 3.000000 hange: 0.000000 :anent: 3.000000 Previous: 2.000000 Change: 0.000000 Current: 2.000000 Previous: 400.000000 hangs: 0.000000 Current: 400.000000 Previous: 20.000000 hangs: 0.000000 Current: 20.000000 Previous: 20.000000 hangs: 0.000000 Current 20.000000 Previous: 1.000000 hype: 0.000000] FT Previous: $1.7800 Change: $0.0000 Current: $1.7800 EA Previous: 575.9000 Charge: 50.0000 Current: $75.9000 EA Previous: $932500 Change: $0.0100 Current: $932500 EA Previous: 56.6900 Change: $013000 Current: $6.6900 EA Previous: $692900 Change' $0.0000 Current: $69.2900 EA Previous' $74.9200 Change: $0.0000 Curtail: $74.9200 EA Previous: $1.833.0300 Change: $0.0000 Previous: $13.350.00 Change: ($13.350.00) Current: $0.00 Previous: $227.70 Change: $0 00 Current $227.70 Previous: $186.50 Change: $0.00 Current $186.50 Previous: $2.676.00 Change: am Current $2,676.00 Previous. $1.385.80 Change: $0.00 Current $1,385.80 Previous: $1,498.40 Change: $0.00 Current $1,498.40 Previous: $1,833.03 Change: $0.00 Current: $1,833.03 EFTA00141802 15BNYM18FTP120240/P00002 Page 5 of 6 0013 373- COR8.3-TBRD-12 CORNING-C 012E8F-31131-29 12-F 8.3/125 TB IN/OUT RISER 1.0/0.75 DR/KM FREEDM ONE Current: 1.000000 Previous: 0.000000 Change: 7 500 000000 Currant: 7.500.000000 EA Current: 51,833.0300 Previous: $0.0000 Change: S0.5572 Current: $0.5572 Previous: $0.00 Change $4,179.00 Current. 54,179.00 PREVIOUS TOTAL CHANGE CURRENT TOTAL 534.089.28 ($9,171.00) 524.918.28 FUNDING DETAILS: ITEM NO. FUNDING LINE OBLIGATED AMOUNT ACCOUNTING CODES NIA 1 Previous: 534,089.28 Change: ($9,171.00) Current: S24.918.28 SA-2018.02-FP021452Pi -2699-2018 PREVIOUS: $34.089.28 CHANGE: ($9,171.00) CURRENT: $24.918 28 Small Business Set Aside Section 3 - Contract Clauses Clauses By Full Text 52.232-18 Availability Of Funds (Apr 1984) Funds arc not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be continued in writing by the Contracting Officer. (End of clause) EFTA00141803 15BNYM18FTP120240/P00002 Page 6 of 6 Section 4 - List of Attachments No Clauses No Attachments EFTA00141804 LIMITED-SOURCES JUSTIFICATION IAW FAR 8.4 13.106-3 1. REQUIRING AGENCY: DOJ/Bureau of Prisons. MCC New York. 150 Park Row. New York. NY 10007 2. NATURE/DESCRIPTION OF ACTION: Limited Sources Justification in accordance with FAR 8.405-6(a)(1)(A) and 13 106-3(b)(3)(i). Urgent and Compelling Need 3. DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S: The Agency requires two (2) Nicevision Professional Smart Video Recorder Digital Video Systems to be supplied and installed at MCC New York. This requirement includes the provision of all equipment and labor for the replacement of existing DVR system with an upgraded NVR system MCC New York has two ninety six (96) channel DVR's which have failed repeatedly, leaving critical areas of the institution without video coverage. There are no OEM replacement parts available for purchase to repair the recorders. The current recorders use obsolete technology that cannot be upgraded without upgrading the equipment. The current equipment is unsupportable. unreliable. and has exceeded its life expectancy Cameras and records are an essential component that support a safe and secure environment for both inmates and staff It is unusual and compelling urgency to meet this requirement to maintain supervision of exit doors in the inmate housing areas. safeguarding government property, and to avoid seriously bodily harm. The estimated value of this requirement is 5696.108 99 4. AUTHORITY: Acquisition is conducted under the authority of the Multiple-Award Schedule Program - 41 U.S.C. 152(3). In accordance with FAR 8 405-6(a)(1)(A) and 13.106-3(b)(3)0) an urgent and compelling need exists, and following the procedures would result in unacceptable delays. 5. DEMONSTRATION THAT THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED: MCC New York is a Federal Prison and safety and security is of the utmost importance. A proper functioning security system is vital to carrying out our mission. The procurement of the NICE Vision upgrade will allow appropriate video storage. playback and still images capture. as well as the ability to control the PTZ camera for security needs within a prison setting where video footage is reviewed routinely to determine improper activity within the institution and is often used to support legal cases. Failure to have this capability puts the institution at an extreme risk and liability Additionally. we lost recording capabilities in some areas which made this an urgent and compelling need. Failure to make this award immediately would result in safety and security concerns for staff and inmates and increase liability to the government. SigNet Technologies. Inc, (SigNet) is the current provider of all Digital Video Recording Systems Maintenance Services for the Bureau of Prisons (BOP). These services are procured under Blanket Purchase Agreement DJBP00700NASBPA113. SigNet is also an approved distributor of NICE products and can provide the required supply of equipment and installation of the upgraded system under the terms and conditions of Federal Supply Schedule GS-07F0322T The recording system. required to be connected to the existing BOPNET (Bureau of Prisons Network) WAN system, must follow strict IPV6 protocol standards. Currently. the NICE Whole System is approved for BOPNET and is maintained by SigNet under the terms and conditions of GS-07F0322T. Any other system that has not been approved must be vetted and evaluated prior to utilization. This process would take between six months to one year. SigNet is ready to receive the delivery order for the supply and installation of the NICE recording system. 6. BEST VALUE: Pncing proposed is comparable to previous prices paid for similar requirements and is in line with the government estimate provided by Bureaus facility staff. It is in the government's interest and in my determination, issuing an order under the terms of GS-07F-0322T represents the best value for this requirement consistent with FAR 8 404(d) 7. A DESCRIPTION OF MARKET RESEARCH CONDUCTED AND THE RESULTS: A brief review of the contractor listing for FSS 84. SIN 246 60 1 revealed SigNet holds a current FSS contract SigNet is a known contractor who has established a record of satisfactory performance in servicing security systems across the Bureau. SigNet is capable of meeting the requirement at a reasonable price and due to the urgency in obtaining this equipment. no other sources were considered. EFTA00141805 8. ANY OTHER FACT SUPPORTING THE JUSTIFICATION: In accordance with FAR8 405.6(a)(2)(iv). this Justification will not be posted to the Government Point of Entry (GPE) due to security risks A public posting that MCC New York currently has an unstable and often-inoperable video recording system, could potentially endanger inmates and staff safety 9 ACTIONS TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITIONS: This action is necessary due to existing security concerns of failing equipment that is essential to the safety of staff and the inmate population incarcerated at MCC New York Future requirements of similar magnitude will be ordered in accordance with the procedures at FAR 8 405.1(d) on a competitive basis as circumstances allow TECHNICAL CERTIFICATION: I hereby certify that trie supporting data provided by the technical and requirements personnel that for the basis for rusufication is,corriviete and accurate to the best of my knowledge ? - /7 - Date MCC New York, NY CONTRACTING OFFICER'S CERTIFICATION: In accordance with FAR 8.405-6(d) and BPAP 8 405.6. I certify this justification is accurate and complete to the best of knowledge and belief. SUBMITTED BY: n/n ecialist Date MCC New York, NY Contracting Officer Date Acquisition ffice ENCE (Ct iff Date MCC New York. NY Chief Field Acquisition Office Date Date Acting Procurement Executive EFTA00141806 APPROVAL: NM. for Administration Competition Advocate Date EFTA00141807 MCC NEW YORK 158NYM18FTP120150 Page 1 of 15 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 £ 30 I. REQUISITION NUMBER 1064-18 2. CONTRACT NO GS-07F-0322T 3 AWARDIEPPECTIvE DATE 09/21/2018 4. CODER NUMBER 15BNYM I 8FTP120150 5. SOLICITATION NUMBER S. SOLICITATION ISSUE DATE 7. FOR SOUCITATION INFORMATION CALL: A. NAME D. TELEPHONE mapaER (No WWI ma) S. OFFER DUE DATE /LOOM TIME A ISSUED ar CODE Federal Bureau Prisons I SBNYM 10. THE ACQUISITION IS K UNRESTRICTED OR O SET ASDOE: %FOR of MCC New York ISO Park Row New York, NY 10007 O SlIMS„ Has El ttitrgs s "Au ID SEA V,ZEZISABLED n I' l' P.A.OWNID :Alai in-Llintfil IN In K rotor* inert or ISVALLIBISNEWIPROWJA Kum 334512 owos SIZE STANDARD, Employees 41, 4 II. UNLESS DELIVERY FOR FOB OESTINATVAI FROCK IS WALED SEE SCHEDULE It OISCOUNT TERMS NET 30 13a. THIS CONTRACT IS A RATED ORDER LINGER OPAS (15CFR 700) 1313 RATING 4. METHOD 0 OP SOLICITATION RFQ In IFB ❑RFP IS. DELIVER TO 000E 15BNYM It ADMINISTERED BY 000E I BNEF Federal Bureau of Prisons MCC New York 150 Park Row i New York, NY 10007 Federal Bureau of Prisons NE Finance Center- FCI Fort Dix NE FINANCE CENTER BLDG 5756 HARTFORD ROAD Joint Base MDL, NJ 08640 sit CCWTRACTOW cow lc i 578695 I FCOO! ACUAY lin 8s6222 ma. PAYMENT WIU. BE MICE BY ROTE I BFTD OFFEROR SIGNET TECHNOLOGIES. INC. I2300 KILN COURT SUITE E BELTSVILLE, MD 20705.1357 DUNS: 171/6522 TEUEPH0NE NO. 240-264-3295 Federal Bureau of Prisons ATTN: NYM ACCOUNT! FCI Fort Dix PAYABLE P.O. Box 38 NER Finance Center - Acecotmting Joint Base MDL, NJ 08640 12b. CHECK I? REMITTANCE IS OFFEROR NO PUT SUCH ADDRESS IN Ilb. SUBMIT PNOICEIJA ADDRESS SHOWN IN BLOCK I W UNLESS BLOCK BELOW IS LI SEE ADDEICW C OFFER HEOCED 19. ITEM NO. 20. SCHEDULE OF'SUPPUES/SOZVICES 21. QUANTITY 22. UNIT n IMIT PRICE 24. AMOUNT Delivery Date: 09/28/2018 MCC NEW YORK - CAMERA SYSTEM Provide services in accordance with the FSS. SOW and technical proposal. GSA: GS-07F-0322T See Continuation Shea('s) (u....4......reaselSboalanto a Awl) 2S. ACCOUNTING AND APPROPWATON DATA SA-2018-02-FP021452P 1-29F-31M-2018 a TOTAL AWARD AMOUNT (Far GBH We OW) 5698.108.99 OM. SOUCITATION INCORPORATES BY RE reiteNce FAR 522124.52212-4. PAR 52212-3 AND 512174NW ATTACHED. ADDENDA O ARE ARE NOT ATTACHED i x 27b. COMMACT/PURCHASE ORD02 INCORPORATES BY REFERENCE FAR 52212-4. FAR 522124 IS ATTACHED. ADDENDA 0 ARE 0 ARE NOT ATTACHED 29 CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN I COPIES TO ISSUING OFFiCt. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE MOON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED D 29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON SOLICITATION Olt6CX 5) oicLuouro ANY ADDITIONS CR GANGES LYNCH ARE SET FORTH HEREIN. IS ACCEPTED AS TO ITEMS: 30e. SONATWIE OF OFFEROPICONTRACTOR 31t WETED STATES OF AMERICA (SWARM OPOONIIMOTENPOWISER) An. NAAIE AND TITLE OF SIGNER (TYPE OR PRIM) At DATE SIGNED 13IA NAME OF THE CONTPACTIVG OFFICER (TYPE ORPawl) 314. DATE 51G Section Chief, FAO 09/21/2018 AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV 2/2012) PREVIOUS EDITION IS NOT USABLE Presorted by GSA . AR (a CFR) 53 212 EFTA00141808 15BNYM18FTP120150 Page 2 of 15 19. ITEM NO. 20, SCHEDULE OF SUPPLESISERVICES 21. QUANTITY 22. UNIT 23. UNIT PRICE 24 AMOUNT 32a. QUANTITY IN COLUMN 21 HAS BEEN RECEIVED 9 INSPECTED 9 ACCEPTED, AND CONFORMS TO THE CONTRACT. EXCEPT AS NOTED: 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 320. PRINTED NAM.E AND MEE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32o. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 321. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE 33. SNIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED CORRECT FOR 36. PAYMENT 37. CHECK NUMBER I. COMPLETE OPARILAL II FINAL LAR111.1 I FINAL M. ACC NT NUMBER 39. SAL VOUCHER NUMBER 40. PAID BY 418. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 424. RECEIVED BY (Pins) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location) 42c. DATE RECD (YY/MMIDO) 42d TOTAL CONTAINERS STANDARD FORM 1449 (REV. ovzom BACK EFTA00141809 15BNYM18FT1P120150 Page 3 of IS Table of Contents USSR DUSEIRthIll Eagainadta 1 Solicitation/Contract Fonn 1 2 Commodity or Services Schedule 4 3 Contract Clauses 6 52.21403-70 Contracting Officer's Representative (COR) (June 2012) 6 2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (June 1996) 6 52.24-403-70 Notice of Contractor Personnel Security Requirements (OCT 2005) 6 52.27-103-72 DOJ CONTRACTOR RESIDENCY REQUIREMENT BUREAU OF PRISONS (JUNE 2004) 8 DJAR-POD-15-02-1B Contractor Imam! Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud, and Abuse - Solicitation - (DEVIATION 2015-02) (Much 2015) 8 DJAR-PGD-15-03 Security of Department Information and Systems 8 BOP 2852.242-71 EVALUATION OF CONTRACTOR PERFORMANCE UTILIZING CPARS (APR 2011) 13 508 COMPLIANCE WITH SECTION 508 OF WE REHABILITATION ACT OF 1973, 1998 AMENDMENTS 13 DJAR-POD-1542-2A Corporate Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability - Award (DEVIATION 2015-02) (March 2015) 13 4 List of Attachments 15 EFTA00141810 15BNYM18FTP120150 Page 4 of 15 Section 2 - Commodity or Services Schedule SCHEDULE OF SUPPLIES/SERVICES CONTINUATION SHEET ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 NV-ENT-1CH 350.000000 EA 5239.4000 $83.790.00 Single License for Nice Wsion Enterprise package video/audio channel 0002 NV-SVR9620-RIN6-RIN1-80T6 4.000000 EA 522,184.4000 588,737.60 VISIONHUB SMART VIDEO RECORDER 9820, 2U WITH INTERNAL RAIDS • RAID 1 80Th NET STORAGE 0003 NWENT-RSVR-1CH 350.000000 OR 566.5000 $23.275.00 RECORDER REDUNDANCY LICENSE PER 1 CHANNEL 0004 NV-ENT-MJVUPG-NET2X NET31 1.000000 EA 50.0000 50.00 ENTERPRISE SOFTWARE PACKAGE MAJOR VERSION UPGRADE FOR SITE, USERS AND CHANNELS FROM NET 2.X TO NET 3.1 0005 NWNVD0204 1.000000 EA 53.8000800 53000.48 NICEVISION DECODER 5204 SUPPORTING UP TO 4 VIDEO OUTPUTS (1U) 0006 AMS SERVER 1.000000 EA 54.389.0000 54.389.03 0007 NV-NVE-2016 22.000000 EA 52,493.7500 $54.862.50 0008 NICEVISION H.264 ENCODER SUPPORTING 16 CAMERAS AT 30/25FPS IN 4CIF RESOLUTION. INCLUDES DUAL PS 1P 0M62WR-89 I CAMERA 135.000000 EA $517.3700 569,844.95 0009 SIGNET LABOR 1.000000 EA $243023.0000 5243,523.00 0010 NWED-RMK 11.000000 EA $119.7000 S1,316.70 NICE VISION ENCODER/DECODER RACK MOUNT KIT NVE/NVD 100 SUPPORTING 4 POWER NVE/NVO 1002 (FOR NOT-XT-MODELS), OR 6 2 R S 0011 06055-EOR 17.000000 EA $20000000 542.50000 OUTDO PTZ/1060P/X32/IP 0012 CORNER 08414LVS NANCAW1.3MM 75.000000 EA 51.050.0000 578.750.00 0013 WALL 791L61 MOUNT FOR 06055.E 17.000000 EA $82.0000 $1.394.00 0014 T98A18-VE 8.000000 EA 5240.7200 $1.925.76 MEDIA CONVERTER CABINET TOTAL 5698.108.99 FUNDING DETAILS: ITEM NO. FUNDING LINE OBLIGATED AMOUNT ACCOUNTING CODES N/A • 5698.108.99 SA-2018-02•FP021452P1-29F-3100-2018 TOTAL: 5698.108.99 EFTA00141811 15BNYM18FTP120150 Page 5 of 15 Lame &alp EFTA00141812 15BNYM18FTP120150 Page 6 of 15 Section 3 - Contract Clauses Clauses By Full Text 52.21-603-70 Contracting Officer's Representative (COR) (June 2012) (a)LIF.FF COLTON FACTI ITFS MANAGF,R , MCC NEW YORK fArea Code and Telephone Number) is hereby designated as the Contracting Officer's Representative (COR) under this contract. (b) The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provide hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the con- tractor effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment. (c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contrac- tual obligations or the Scope of Work, the Contracting Officer shall issue such changes. 2852.223.70 Unsafe Conditions Due to the Presence of Hazardous Material (June 1996) (a) "Unsafe condition" as used in this clause means the actual or potential exposure of contractor or Government employees to a haz- ardous material as defined in Federal Standard No. 313, and any revisions thereto during the term of this contract, or any other materi- al or working condition designated by the Contacting Officer's Technical Representative (COTR) as potentially hazardous and requir- ing safety controls. (b) The Occupational Safety and Health Administration (OSHA) is responsible for issuing and administering regulations that require contractors to apprise its employees of all hazards to which they may be exposed in the course of their employment; proper conditions and precautions for safe use and exposure; and related symptoms and emergency treatment in the event of exposure. (c) Prior to commencement of work, contractors are required to inspect for and report to the contracting officer or designee the pres- ence of, or suspected presence of, any unsafe condition including asbestos or other hazardous materials or working conditions in areas in which they will be working. (d) If during the performance of the work under this contract, the contractor or any of its employees, or subcontractor employees, dis- covers the existence of an unsafe condition, the contractor shall immediately notify the contracting officer, or designee, (with written notice provided not later than three (3) working days thereafter) of the existence of an unsafe condition. Such notice shall include the contractor's recommendations for the protection and the safety of Government, contractor and subcontractor personnel and property that may be exposed to the unsafe condition. (e) When the Government receives notice of an unsafe condition from the contractor, the parties will agree on a course of action to mitigate the effects of that condition and, if necessary, the contract will be amended. Failure to agree on a course of action will consti- tute a dispute under the Disputes clause of this contract. (f) Nothing contained in this clause shall relieve the contractor or subcontractors from complying with applicable Federal State, and local laws, codes, ordinances and regulations (including the obtaining of licenses and permits) in connection with hazardous material including but not limited to the use, disturbance, or disposal of such material. (End of Clause) 52.24-403-70 Notice of Contractor Personnel Security Requirements (OCT 2005) Compliance with Homeland Security Presidential Directive-12 (HSPD-I2) and Federal Information Processing Standard Publication 201 (FIPS 201) I entitled "Personal Identification Verification (PIV) for Federal Employees and Contractors," Phase I. I. Long-Term Contractor Personnel: In order to be compliant with HSPD-12/PIV I, the following investigative requirements must be met for each new long-term 2 con- tractor employee whose background investigation (BI) process begins on or after October 27, 2005: a. Contractor Personnel must present two forms of identification in original font prior to badge issuance (acceptable documents arc listed in Form 1-9, OMB No. 1615-0047, "Employment Eligibility Verification," and at least one document must be a valid State or EFTA00141813 158NYMUFTP120150 Page 7 of 15 Federal government-issued picture ID); b. Contractor Personnel must appear in person at least once before a DOS official who is responsible for checking the identification documents. This identity proofing must be completed sometime during the clearance process but prior to badge issuance and must be documented by the DOS official; c. Contractor Personnel must undergo a HI commensurate with the designated risk level associated with the duties of each position. Outlined below are the minimum BI requirements for each risk level: • High Risk - Background Investigation (5 year scope) • Moderate Risk - Limited Background Investigation (LBI) or Minimum Background Investigation (MBI) • Low Risk - National Agency Check with Inquiries (NACI) investigation d. The pre-appointment B1 waiver requirements for all position sensitivity levels are a: I) Favorable review of the security questionnaire form; 2) Favorable fingerprint results; 3) Favorable credit report, if required:3 4) Waiver request memorandum, including both the Office of Personnel Management schedule date and position sensitivity/risk level; and 5) Favorable review of the National Agency Check (NAC) 4 portion of the applicable BI that is determined by position sensitivity/risk level. A badge may be issued following approval of the above waiver requirements. If the NAC is not received within five days of OPM's scheduling date, the badge can be issued based on a favorable review of the Se- curity Questionnaire and the Federal Bureau of Investigation Criminal History Check (i.e., fingerprint check results). e. Badge re-validation will occur once the investigation is completed and favorably adjudicated. If the BI results so justify, badges is- sued under these procedures will be suspended or revoked. 2. Short-Term Contractor Personnel: It is the policy of the DOS that short-term contractors having access to Dal information systems and/or DOS facilities or space for six months or fewer are subject to the identity proofing requirements listed in items la. and lb. above. The pre-appointment waiver re- quirements for short-term contractors are: a. Favorable review of the security questionnaire form; b. Favorable fingerprint results; c. Favorable credit report, if required;3 and d. Waiver request memorandum indicating both the position sensitivity/risk level and the duration of the appointment. The commen- surate BI does not need to be initiated. A badge may be issued following approval of the above waiver requirements and the badge will expire six months from the date of is- suance. This process can only be used once for a short-term contractor in a twelve month period. This will ensure that any consecutive short-term appointments are subject to the MI PIV-I identity proofing process. For example, if a contractor employee requires daily access for a three or four-week period, this contractor would be cleared according to the above short-term requirements. However, if a second request is submitted for the same contractor employee within a twelve- month period for the purpose of extending the initial contract or for employment under a totally different contract for another three or four-week period, this contractor would now be considered "long-term' and must be cleared according to the long-term requirements as stated in this interim policy. 3. Intermittent Contractors: An exception to the above-mentioned short-term requirements would be intermittent contractors. a. For purposes of this policy, "intermittent" is defined as those contractor employees needing access to DOS information systems and/ or DOS facilities or space for a maximum of one day per week, regardless of the duration of the required intermittent access. For ex- ample, the water delivery contractor that delivers water one time each week and is working on a one-year contract. b. Contractors requiring intermittent access should follow the Department's escort policy. Please reference the August 11, 2004, and January 29, 2001, Department Security Officer policy memoranda that conveys the requirements for contractor facility escorted ac- cess. c. Due to extenuating circumstances, if a component requests unescorted access or DOS IT system access for an intermittent contract- or, the same pre-employment background investigation waiver requirements that apply to short-term contractors are required. d. If an intermittent contractor is approved for unescorted access, the contractor will only be issued a daily badge. The daily badge will be issued upon entrance into a DOS facility or space and must be returned upon exiting the same facility or space. e. If an intermittent contractor is approved for unescorted access, the approval will not exceed one year. If the intermittent contractor requires unescorted access beyond one year, the contractor will need to be re-approved each year. 4. An individual transferring from another department or agency shall not be re-adjudicated provided the individual has a current (within the last five years), favorably adjudicated B1 meeting HSPD-12 and DOS's BI requirements. 5. The DOJ's current escorted contractor policy remains unchanged by this acquisition notice. Notes: 1. MPS 201 is available at: www.csrc.nist.gov/publications/fips/fips201/FIPS-201-022505.pdf 2. Under HSPD-I2, long-term contractors are contractors having access to DOS information systems and/or DOS facilities or space for six months or longer. The Ply-I identity proofing process, including initiation and adjudication of the required background investiga- tion, is required for all new long-term contractors regardless of whether it is the current practice to issue a badge. The second phase of HSPD-I2 implementation (PIV-I1) requires badge issuance to all affected long-term contractors. 3. For contractors in position sensitivity/risk levels above level I, a favorable review of a credit check is required as part of the pre- appointment waiver package. EFTA00141814 15BNYM18FTP120150 Page 8 of 15 4. In order to avoid a delay in the hiring process, components should request an Advance NAC Report when initiating investigations to OPM. Per OPM ' s instructions, to obtain an Advance NAC Report, a Code " 3" must be placed in block " B " of the " Agency Use Only " section of the investigative form. This report is available for all case types. 5.For contractors in position sensitivity/risk levels above level 1, a favorable review of a credit check is required as part of the pre- appointment waiver package. [End of Clause] 52.27-103-72 DO) CONTRACTOR RESIDENCY REQUIREMENT BUREAU OF PRISONS (JUNE 2004) For three of the five years immediately prior to submission of an offer/bid/quote, or prior to perfomiance under a contract or commit- ment, individuals or contractor employees providing services must have: I. Legally resided in the United States (U.S.); 2. worked for the U.S. overseas in a Federal or military capacity; or 3. been a dependent of a Federal or military employee serving overseas. If the individual is not a U.S. citizen, they must be from a country allied with the U.S. The following website provides current inform- ation regarding allied countries: http://www.opm.gov/employ/html/citizen.htrn By signing this contract or commitment document, or by commencing performance, the contractor agrees to this restriction. [End of Clause] DJAR-PGD-15-02-IB Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud, and Abuse - Solicitation - (DEVIATION 2015-02) (March 2015) None of the fiends appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant, or cooperative agreement with an entity that requires cmployess or contractors of such entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, ora bust to a designated investigative or law en- forcement representative of a Federal department or agency authorized to receive such information. By submitting a response to ibis solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a Federal depart- ment or agency authorized to receive such information. (End of Provision) DJAR-PGD-15-03 Security of Department Information and Systems 1. Applicability to Contractors and Subcontractors This clause applies to all contractors and subcontractors, including cloud service providers ("CSPs"), and personnel of contractors, subcontractors, and CSPs (hereinafter collectively, "Contractor") that may access, collect, store, process, maintain, use, share, retrieve, disseminate, transmit, or dispose of DO.1 Information. It establishes and implements specific DO) requirements applicable to this Con- tract The requirements established herein are in addition to those required by the Federal Acquisition Regulation ("FAR"), including FAR 11.002(g) and 52.239-1, the Privacy Act of 1974, and any other applicable laws, mandates, Procurement Guidance Documents, and Executive Orders pertaining to the development and operation of Information Systems and the protection of Government Informa- tion. This clause does not alter or diminish any existing rights, obligation or liability under any other civil and/or criminal law, rule, regulation or mandate. 11. General Definitions The following general definitions apply to this clause. Specific definitions also apply as set forth in other paragraphs. A. Information means any communication or representation of knowledge such as facts, data, or opinions, in any form or me- dium, including textual, numerical, graphic, cartographic, narrative, or audiovisual. Information includes information in an electronic format that allows it be stored, retrieved or transmitted, also referred to as "data," and "personally identifiable information" ("PIT), re- gardless of form. B. Personally Identifiable Information (or pm means any information about an individual maintained by an agency, includ- ing, but not limited to, information related to education, financial transactions, medical history, and criminal or employment history and information, which can be used to distinguish or trace an individual's identity, such as his or her name, social security number, EFTA00141815 158NYM18FTP120150 Page 9 of 15 date and place of birth, mother's maiden name, biometric records, etc., including any other personal information which is linked or linkable to an individual. C. Dal Information means any Information that is owned, produced; controlled, protected by, or otherwise within the custody or responsibility of the DOI, including, without limitation, Information related to Dal programs or personnel. It includes, without lim- itation, Information (I) provided by or generated for the DOJ, (2) managed or acquired by Contractor for the DOI in connection with the performance of the contract, and/or (3) acquired in order to perform the contract D. Information System means any resources, or set of resources organized for accessing, collecting, storing, processing, main- taining, using, sharing, retrieving, disseminating, transmitting, or disposing of (hereinafter collectively. "processing, storing, or trans- mitting") Information. E. Covered Information System means any information system used for, involved with, or allowing, the processing, storing, or transmitting of DOJ Information. III. Confidentiality and Non-disclosure of DOJ Information A. Preliminary and final deliverables and all associated working papers and material generated by Contractor containing DO) Information are the property of the U.S. Government and must be submitted to the Contracting Officer ("CO") or the CO's Represent- ative ("COR") at the conclusion of the contract. The U.S. Government has unlimited data rights to all such deliverables and associated working papers and materials in accordance with FAR 52.227-14. B. All documents produced in the performance of this contract containing DOI Information are the property of the U.S. Gov- ernment and Contractor shall neither reproduce nor release to any third-party at any time, including during or at expiration or termina- tion of the contract without the prior written permission of the CO. C. Any Dal information made available to Contractor under this contract shall be used only for the purpose of performance of this contract and shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of this contract. In performance of this contract, Contractor assumes responsibility for the protection of the confidentiality of any and all DOJ Information processed, stored, or transmitted by the Contractor. When requested by the CO (typically no more than annually), Contractor shall provide a report to the CO identifying, to the best of Contractor's knowledge and belief, the type, amount, and level of sensitivity of the DOI Information processed, stored, or transmitted under the Contract, including an estimate of the number of indi- viduals for whom P11 has been processed, stored or transmitted under the Contract and whether such information includes social secur- ity numbers (in whole or in part). IV. Compliance with Information Technology Security Policies, Procedures and Requirements A. For all Covered Information Systems, Contractor shall comply with all security requirements, including but not limited to the regulations and guidance found in the Federal Information Security Management Act of 2014 ("FISMA"), Privacy Act of 1974, E- Government Act of 2002, National Institute of Standards and Technology ("KIST') Special Publications ("SP"), including MST SP 800-37, 800-53, and 800-60 Volumes I and II, Federal Information Processing Standards ("PIPS") Publications 140-2, 199, and 200, OMB Memoranda, Federal Risk and Authorization Management Program ("FedRAMP"), DOI IT Security Standards, including DOJ Order 2640.2, as amended. These requirements include but are not limited to: 1. Limiting access to DOI Information and Covered Information Systems to authorized users and to transactions and functions that authorized users are permitted to exercise; 2. Providing security awareness training including, but not limited to, recognizing and reporting potential indicators of insider threats to users and managers of DO1 Information and Covered Information Systems; 3. Creating, protecting, and retaining Covered Information System audit records, reports, and supporting documentation to en- able reviewing, monitoring, analysis, investigation, reconstruction, and reporting of unlawful, unauthorized, or inappropriate activity related to such Covered Information Systems and/or Dal Information; 4. Maintaining authorizations to operate any Covered Information System; 5. Performing continuous monitoring on all Covered Information Systems; 6. Establishing and maintaining baseline configurations and inventories of Covered Information Systems, including hardware, software, firmware, and documentation, throughout the Information System Development Lifecycle, and establishing and enforcing security configuration settings for IT products employed in Information Systems; 7. Ensuring appropriate contingency planning has been performed, including Dal Information and Covered Information Sys- tem backups; EFTA00141816 15BNYtAl8FTP120150 Page 10 of 15 8. Identifying Covered Information System users, processes acting on behalf of users, or devices, and authenticating and veri- fying the identities of such users, processes, or devices, using multifactor authentication or HSPD-I2 compliant authentication meth- ods where required; 9. Establishing an operational incident handling capability for Covered Information Systems that includes adequate prepara- tion, detection, analysis, containment, recovery, and user response activities, and tracking, documenting, and reporting incidents to ap- propriate officials and authorities within Contractor's organization and the DOS; 10. Performing periodic and timely maintenance on Covered Information Systems, and providing effective controls on tools, techniques, mechanisms, and personnel used to conduct such maintenance; 12. Protecting Covered Information System media containing DOS Information, including paper, digital and electronic media; limiting access to DOS Infonnation to authorized users; and sanitizing or destroying Covered Information System media containing DOS Information before disposal, release or reuse of such media; 13. Limiting physical access to Covered Information Systems, equipment, and physical facilities housing such Covered Informa- tion Systems to authorized U.S. citizens unless a waiver has been granted by the Contracting Officer ("CO"), and protecting the phys- ical facilities and support infrastructure for such Information Systems; 14. Screening individuals prior to authorizing access to Covered Information Systems to ensure compliance with DOS Security standards; 15. Assessing the risk to DOS Information in Covered Information Systems periodically, including scanning for vulnerabilities and remediating such vulnerabilities in accordance with Dal policy and ensuring the timely removal of assets no longer supported by the Contractor, 16. Assessing the security controls of Covered Information Systems periodically to determine if the controls are effective in their application, developing and implementing plans of action designed to correct deficiencies and eliminate or reduce vulnerabilities in such Information Systems, and monitoring security controls on an ongoing basis to ensure the continued effectiveness of the controls; 17. Monitoring, controlling, and protecting information transmitted or received by Covered Information Systems at the external boundaries and key internal boundaries of such Information Systems, and employing architectural designs, software development techniques, and systems engineering principles that promote effective security; and 18. Identifying, reporting, and correcting Covered Infonnation System security flaws in a timely manner, providing protection from malicious code at appropriate locations, monitoring security alerts and advisories and taking appropriate action in response. B. Contractor shall not process, store, or transmit DOJ Information using a Covered Information System without first obtaining an Authority to Operate ("ATO") for each Covered Information System. The ATO shall be signed by the Authorizing Official for the DOS component responsible for maintaining the security, confidentiality, integrity, and availability of the DOS Information under this contract. The DOS standards and requirements for obtaining an ATO may be found at DOS Order 26401, as amended. (For Cloud Computing Systems, see Section V, below.) C. Contractor shall ensure that no Non-U.S. citizen accesses or assists in the development, operation, management, or mainten- ance of any DOS Information System, unless a waiver has been granted by the by the DOS Component Head (or his or her designee) responsible for the Dal Information System, the DOS Chief Information Officer, and the DO) Security Officer. D. When requested by the Dal CO or COR, or other DOS official as described below, in connection with DOS's efforts to en- sure compliance with security requirements and to maintain and safeguard against threats and hazards to the security, confidentiality, integrity, and availability of DOS Information, Contractor shall provide DOS, including the Office of Inspector General ("OIG") and Federal law enforcement components, (1) access to any and all information and records, including electronic information, regarding a Covered Information System, and (2) physical access to Contractor's facilities, installations, systems, operations, documents, records, and databases. Such access may include independent validation testing of controls, system penetration testing, and FISMA data re- views by DOS or agents acting on behalf of DOS, and such access shall be provided within 72 hours of the request. Additionally, Con- tractor shall cooperate with DOS's efforts to ensure, maintain, and safeguard the security, confidentiality, integrity, and availability of DOS Information. E. The use of Contractor-owned laptops or other portable digital or electronic media to process or store DOS Information covered by this clause is prohibited until Contractor provides a letter to the Dal CO, and obtains the CO's approval, certifying com- pliance with the following requirements: 1. Media must be encrypted using a NIST FPS 140-2 approved product; 2. Contractor must develop and implement a process to ensure that security and other applications software is kept up-to-date; EFTA00141817 15BNY1A18FTP120150 Page 11 of 15 3. Where applicable, media must utilize antivirus software and a host-based firewall mechanism; 4. Contractor must log all computer-readable data extracts from databases holding DOS Information and verify that each ex- tract including such data has been erased within 90 days of extraction or that its use is still required. All DOS Information is sensitive information unless specifically designated as non-sensitive by the DOS; and, 5. A Rules of Behavior ("ROB") form must be signed by users. These rules must address, at a minimum, authorized and offi- cial use, prohibition against unauthorized users and use, and the protection of DOJ Information. The form also must notify the user that he or she has no reasonable expectation of privacy regarding any communications transmitted through or data stored on Contract- or-owned laptops or other portable digital or electronic media. F. Contractor-owned removable media containing Dal Information shall not be removed from Dal facilities without prior ap- proval of the DOS CO or COR. G. When no longer needed, all media must be processed (sanitized, degaussed, or destroyed) in accordance with DOJ security requirements. H. Contractor must keep an accurate inventory of digital or electronic media used in the performance of DOS contracts. I. Contractor must remove all DOS Information from Contractor media and return all such information to the DOJ within 15 days of the expiration or termination of the contract, unless otherwise extended by the CO, or waived (in part or whole) by the CO, and all such information shall be returned to the Dal in a format and form acceptable to the DOJ. The removal and return of all Dal Information must be accomplished in accordance with DOS IT Security Standard requirements, and an official of the Contractor shall provide a written certification certifying the removal and return of all such information to the CO within IS days of the removal and return of all DO) Information. J. DOS, at its discretion, may suspend Contractor's access to any Dal Information, or terminate the contract, when DOS sus- pects that Contractor has failed to comply with any security requirement, or in the event of an Information System Security Incident (see Section V.E. below), where the Department determines that either event gives cause for such action. The suspension of access to Dal Information may last until such time as DOS, in its sole discretion, determines that the situation giving rise to such action has been corrected or no longer exists. Contractor understands that any suspension or termination in accordance with this provision shall be at no cost to the DOS, and that upon request by the CO, Contractor must immediately return all DOI Information to DOS, as well as any media upon which DOI Information resides, at Contractor's expense. V. Cloud Computing A. Cloud Computing means an Information System having the essential characteristics described in NIST SP 800-145, The MST Definition of Cloud Computing. For the sake of this provision and clause, Cloud Computing includes Software as a Service, Platform as a Service, and Infrastructure as a Service, and deployment in a Private Cloud, Community Cloud, Public Cloud, or Hybrid Cloud. B. Contractor may not utilize the Cloud system of any CSP unless: 1. The Cloud system and CSP have been evaluated and approved by a 3PAO certified under FedRAMP and Contractor has provided the most current Security Assessment Report ("SAR") to the DOS CO for consideration as part of Contractor's overall Sys- tem Security Plan, and any subsequent SARs within 30 days of issuance, and has received an ATO from the Authorizing Official for the DOJ component responsible for maintaining the security confidentiality, integrity, and availability of the Dal Information under contract; or, 2. If not certified under FedRAMP, the Cloud System and CSP have received an ATO signed by the Authorizing Official for the DO) component responsible for maintaining the security, confidentiality, integrity, and availability of the Dal Information under the contract. C. Contractor must ensure that the CSP allows DOI to access and retrieve any DOS Information processed, stored or transmit- ted in a Cloud system under this Contract within a reasonable time of any such request, but in no event less than 48 hours from the re- quest To ensure that the DOJ can Italy and appropriately search and retrieve DOS Information from the Cloud system, access shall in- clude any schemes, meta-data, and other associated data artifacts. VI. Information System Security Breach or Incident A. Definitions I. Confirmed Security Breach (hereinafter, "Confirmed Breach') means any confirmed unauthorized exposure, loss of con- trol, compromise, exfiltration, manipulation, disclosure, acquisition, or accessing of any Covered Information System or any DOS In- formation accessed by, retrievable from, processed by, stored on, or transmitted within, to or from any such system. EFTA00141818 15BNYM18FTP120150 Pago 12 of 15 2. Potential Security Breach (hereinafter, "Potential Breach") means any suspected, but unconfirmed, Covered Information System Security Breach. 3. Security Incident means any Confirmed or Potential Covered Information System Security Breach. B. Confirmed firrseh. Contractor shall immediately (and in no event later than within I hour of discovery) report any Con- firmed Breach to the Dal CO and the CO's Representative ("COR"). If the Confirmed Breach occurs outside of regular business hours and/or neither the DOJ CO nor the COR can be reached, Contractor must call Dal-CERT at 1-866-US4-CERT (1-866-874-2378) im- mediately (and in no event later than within 1 hour of discovery of the Confirmed Breach), and shall notify the CO and COR as soon as practicable. C. Potential Breach. 1. Contractor shall report any Potential Breach within 72 hours of detection to the DOI CO and the COR, unless Contractor has (a) completed its investigation of the Potential Breach in accordance with its own internal policies and procedures for identification, investigation and mitigation of Security Incidents and (b) determined that there has been no Confirmed Breach. 2. If Contractor has not made a determination within 72 hours of detection of the Potential Breach whether an Confirmed Breach has occurred, Contractor shall report the Potential Mach to the DOI CO and COR within one-hour (i.e., 73 hours from detec- tion of the Potential Breach). If the time by which to report the Potential Breach occurs outside of regular business hours and/or neither the DOJ CO nor the COR can be reached, Contractor must call the DOI Computer Emergency Readiness Team (Dal-CERT) at 1-866-US4-CERT (1-866-874-2378) within one-hour (i.e., 73 hours from detection of the Potential Breach) and contact the DO! CO and COR as soon as practicable. D. Any report submitted in accordance with paragraphs (B) and (C), above, shall identify (I) both the Information Systems and Dal Information involved or at risk, including the type, amount, and level of sensitivity of the Dal Information and, if the DOJ In- formation contains PII, the estimated number of unique instances of PH, (2) all steps and processes being undertaken by Contractor to minimize, remedy, and/or investigate the Security Incident, (3) any and all other information as required by the US-CERT Federal In- cident Notification Guidelines, including the functional impact, information impact, impact to recoverability, threat vector, mitigation details, and all available incident details; and (4) any other information specifically requested by theDOJ. Contractor shall continue to provide written updates to the Dal CO regarding the status of the Security Incident at least every three (3) calendar days until in- formed otherwise by the Dal CO. E. All determinations regarding whether and when to notify individuals and/or federal agencies potentially affected by a Secur- ity Incident will be made by Dal senior officials or the DO) Core Management Team at DOJ's discretion. F. Upon notification of a Security Incident in accordance with this section, Contractor must provide to DOJ full access to any affected or potentially affected facility and/or Information System, including access by the DOJ OIG and Federal law enforcement or- ganizations, and undertake any and all response actions DOJ determines are required to ensure the protection of DOS Information, in- cluding providing all requested images, log files, and event information to facilitate rapid resolution of any Security Incident. G. Dal, at its sole discretion, may obtain, and Contractor will permit, the assistance of other federal agencies and/or third party contractors or firms to aid in response activities related to any Security Incident. Additionally, DOJ, at its sole discretion, may require Contractor to retain, at Contractor's expense, a Third Party Assessing Organization (3PAO), acceptable to DOJ, with expertise in in- cident response, compromise assessment, and federal security control requirements, to conduct a thorough vulnerability and security assessment of all affected Information Systems. H. Response activities related to any Security Incident undertaken by Dal, including activities undertaken by Contractor, other federal agencies, and any third-party contractors or firms at the request or direction of DOI, may include inspections, investigations, forensic reviews, data analyses and processing, and final determinations of responsibility for the Security Incident and/or liability for any additional response activities. Contractor shall be responsible for all costs and related resource allocations required for all such re- sponse activities related to any Security Incident, including the cost of any penetration testing. VII. Personally Identifiable Information Notification Requirement Contractor certifies that it has a security policy in place that contains procedures to promptly notify any individual whose Personally Identifiable Information ("PII") was, or is reasonably determined by Dal to have been, compromised. Any notification shall be co- ordinated with the Dal CO and shall not proceed until the DOJ has made a determination that notification would not impede a law en- forcement investigation or jeopardize national security. The method and content of any notification by Contractor shall be coordinated with, and subject to the approval of, Dal. Contractor shall be responsible for taking corrective action consistent with Dal Data Breach Notification Procedures and as directed by the DOJ CO, including all costs and expenses associated with such corrective ac- tion, which may include providing credit monitoring to any individuals whose Pll was actually or potentially compromised. VIII. Pass-through of Security Requirements to Subcontractors and CSPs EFTA00141819 1513NYIA18FfP120150 Page 13 of 15 The requirements set forth in the preceding paragraphs of this clause apply to all subcontractors and CSPs who perform work in con- nection with this Contract, including any CSP providing services for any other CSP under this Contract, and Contractor shall flow down this clause to all subcontractors and CSPs performing under this contract. Any breach by any subcontractor or CSP of any of the provisions set forth in this clause will be attributed to Contractor. BOP 2852.242-71 EVALUATION OF CONTRACTOR PERFORMANCE UTILIZING CPARS (APR 2011) The services, although not directly supervised, shall be reviewed by Federal Bureau of Prisons (BOP) staff to ensure contract compli- ance. The contractor's performance will be evaluated in accordance with FAR 42.15. Contract monitoring reports will be prepared by the Contacting Officer's Representative (COR) and maintained in the contract file. In accordance with FAR 42.1502 and 42.1503, agencies shall prepare an evaluation of contractor performance and submit it to the Past Perfornuuwe Information Retrieval System (PPIRS). The BOP utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to provide contractor performance evaluations. The contractor shall provide and maintain a current e-mail address throughout the life of the contract. The contractor will receive an e-mail from the Focal Point thru the following website address webptsmIggnavy.milwhen the contract is registered in CPARS. The e-mail will contain a "user ID" and temporary password to register in the CPARS system. The contractor must be registered to access and review its evaluation and/or provide a response. If assistance is required when registering, please contact the Contracting Staff/Focal Point. (End of Clause) 508 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT OF 1973, 1998 AMENDMENTS All electronic and information technology (EIT) procured through this solicitation and any resulting contract, task order, delivery or- der, or purchase order must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR implements Section 508 of the Re- habilitation Act of 1973, as amended, and viewable at http://www.section508.gov (See Standards-Part 1194). Part 1194.21 - Software applications and operating systems Part 1194.22 - Web-Based Intranet and Internet Information and Applications Part 1194.23 — Telecommunications Products Part 1194.24— Video and Multimedia Products Part 1194.25 — Self-Contained, Closed Products Part 119426 —Desktop and Portable Computers Part 119431 - Functional Performance Criteria Part 1194.41 - Information, documentation, and Support The contractor shall indicate for each line item in the schedule of items whether each product is compliant or noncompliant with the accessibility standards at 36 CFR 1194. Further, the offer must indicate where full details of compliance can be found (e.g., with of- fer, vendor's website or other location). (End of Clause) WAR-POD-15-02-2A Corporate Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability - Award (DEVIATION 2015-02) (March 2015) (a) None of the funds made available by the Department's current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation - (1) convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or (2) that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrat- ive remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability , unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government. (b) By accepting this award or order, in writing or by performance, the offeror/contractor represents that- (1) the offeror is not a corporation convicted of a felony criminal violation under any Federal or State law EFTA00141820 15BNYM18FTP120150 Page 14 of 15 within the preceding 24 months; and, (2) the offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for wl3ich all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. (End of Clause) EFTA00141821 15BNYM18FTP120150 Page 15 of 15 Section 4 - List of Attachments This Section Is Intentionally Left Blank EFTA00141822 PRICING IS CONSIDERED To RE FAIR AND REASONABLE U.S. DEPARTMENT OF JUSTICE The roquest covers imatedåls, supplies, equipment, or services for which there is en Immediate need; and then. only in the AzQueeeniht*e ITIMPAffleed PURCHASE CARD ACQUISITION (No: or Personal use :teas) FEDERAL BUREAU OF PRISt PAR 52.232-18. AVAILABILITY OF FUNDS IS INCLUDED BY REFERENCE - - - MCC No .., Yak • :. : . Faci,oes I ten No. OSA/Oth..; Ztork No. 4::.:4..;A:?::4:. Q:Y (04:7 0:::7 PP :CL A:400N:- • Enterpnse software upgrade! 'or viCteci cnarnels from pre•Net 2 0 to Ne: 3 I J00 uppaie pack al me Goan ng sa.e 350 ea 5239 40 83 790 CO 2 NceVision I- 264 Encocer supporting 16 cameras at 30'25•04 in 4C11, ?erol On i :00 inc.ualf CLO: PS 22 I ea I 52:93 75 54 S62 SO 3 horeVitssn Fn.corlei Cie:oper rack o eery kt support rg a •NE NvD ICO2 i'c• I J.00 nee -XI mOde sl. or 8 NVE:NVD 1002 Porker S 'I ea 5115 70 I 318 70 4 veapnlituti &ranked* ReccrPer 9820 2U wan internal RA 08 • RAID1 8078 3 00 net singe 4 ea 522.184 40 88.737.60 5 Recoroer recolgaity license pet 1 :Panne 350 ea $6,5 50 .:. 23.275.00 ' 5 Enterprae sotare package inapt version upgreae Me See u50.5 and <runnels 3.00 Bureau of Prisons Tax ID: 153-0205705 TOTAL AMOUNT 8 9 ,c -1-e1/4.1 t) (r) ►' S pNe: Tech-0106es 123)0 <4,- C: Ste E ,. Beltsvele. MD 20705 Steve Sernei la- t kr dot A „i LI?... 21,6 ..• ), I. 13.: " . .y) ft''.•:-.1i4 zi S i a Cit F - :-.. -5 3ir7 ll' 3\,g INCIC1(."- to,c _) ) 23Ce kkAr1 CI+ t 15,4•11•,92‘F K-eAkssi3Or f\ill k l t em ej.24.0-crie isflEocts" as" (>7_,2. WARNING, AMMVNITZON/WIAPCNS/RAZAPIOUS MATtRIAL FOR ?MS DIST/TUTIOR - DEL:VIR TO LRMORYJSPeCiFiLD stare ORLY ,-)Qt 3c Tf Ii2outo %tee. %11%!•I GSN- - ö 7 F - 0322T , y - I • • C j. . '201 • ►064.18 09/21/2018 *Kano EFTA00141823 UNITED STATES DEPARTMENT OF JUSTICE FEDERAL BUREAU OF PRISONS Page of 0 REQUEST FOR PURCHASE O PURCHASE CARD ACQUISITION (Not for Personal Wm I ten ) CONTINUATION PAWL Institution/Facility MCC New Vert Requisitioning Department FecdUes Date of Order Requestor Name/Telephone Number IIII IIMIIIIMIS Receiving Report 4 114arehor.se Use) Wareham° Signature Item No. GSA/Other Stock No. DESCRIPTION QTY UNIT UNIT PRICE AMOUNT from Net 2X to Net 3.1 1 ea SO00 Wool 7 NieeVflice Deculer 5204 supporav up to 4 videoWiwi, (1U/ 1 es ,tobail 64419,75 Settl5 a AM Sonar 1 ea it tst elis 14:1SSSOB 9 Odd= PT7J10130P/X32AP 17 ea r ele ia. SOP:13015441 10 COmer/VANCAM/1.3M14 75 ea S4T101e013 ',rola. III $970440 11 IP Camera 'Rt. 1 75 es $517.37 Sear420,88 12 WO mount for 013055.5 17 ea Ste n Sie444.70 , 13 Meats comorlar catint a ea 5240.72 $1.925.78 14 Law& Inatid 1 C 013 erMr ? SITS, 8 , $O 001 SO Go ' SO CO $0 .00 $000 $0 00 w00 $0O 00 $0 .00 Bureau of Prisons Tax ID 153-0205705 toTAL ANXINT-Page 2 1. Contracting Officer / Cardholder YAW= / RP I TP 12015O 3100.44 fa 4, r9 .5. 7s, /so.. .9• I 314.. Co `Rs/7( EFTA00141824 U.S. Department of Justice Federal Bureau of Prisons Office of Information Technology MEMORANDUM Fa, WARDEN MCC NEW YORK FROM: Washington. O.C. 70534 September 13, 2018 Senior Deputy Assistant Director Information, Policy and Public Affairs Division SUBJECT: Purchase of Computer Equipment, Supplies, and Services (BOPNet) The following information technology-related equipment purchase is authorized per your recent request: SA No: SA18-0117 LOCATION ITEM DESCRIPTION ESTIMATED PRICE New York Purchase hardware and software to upgrade the NICE camera system $800,000.00 Contracting officers should be familiar with FAR Part 8, required sources of supplies and services. This procurement is authorized in accordance with requirements as set forth by the Federal Information Technology Acquisition Reform Act (FITARA). Approved By: Chief, IT Planning and Development EFTA00141825 U.S. Department of Justice Memorandum Federal Bureau of Prisons NinliwtAt firgunwl Wu MEMORANDUM FOR WARDEN MCC NEW YORK FROM: SUBJECT: thwil/ Mato (mourn/los/I.. IniCheonuOlaW - floor NW athiph M19106 September 25, 2017 Regional 'Director Naitheast Region Request to Exceed Work Request Funding Limitation WO #08158 Replace Camera System MCC New York As required by PS4200.12, Chapter 2, Page 4, your request to Exceed Work Request Funding Limitation of 850,000.00 for WO #08158 Replace Camera System has been reviewed and approved by Central and Regional Offices. This work request is to replace existing camera system hardware. The total cost of this work request is not to exceed $800,000.00. Please note that additional approval is required through the Information, Policy, and Public Affairs (IPPA) Division before purchase. If you have arlv ouperions or o ncerns regarding this matter, please contact directly a Attachment EFTA00141826 MEMORANDUM FCR FROM: SUBJECT: U.S. Department of Justice Fedend Bureau of Prison:, tVGAMONLDC20$4 September 20. 2018 REZICNA: DIRECTOR NORTHEAST REGION Assistank Director for Administration Request to Exceed Work Request Funding Limit Replace Camera System Metropolitian Correctional Center (MCC} New York This is an approval of your September 11, 2018, request to exceed the spending 1:mtt of 550,000 on Work Request #8158, Rep:ace Camera System, at MCC New York. This work request is to replace the current degraded camera system. The total cost of this work request is not to exceed $800,000. Please note that additional approval is required through the Tnformation, Policy, and Public Affairs (IPPA) Division. If yea have any questions, please call me cr have your staff contact , Chief, Fa;:ii.ties Menagenect ?tench, at t2O2) 514-6652. cc: Michael , Facilities Administrator EFTA00141827